LetsInvoice
LetsInvoice is a powerful and flexible invoicing module designed to be customised for specific industry needs. Provides all the ease-of-use of invoicing in Sage Partner with additional functionality. LetsInvoice is the ideal solution for businesses looking to enhance their invoicing capabilities while maintaining flexibility and ease of use. Whether you’re a small business or a large enterprise, LetsInvoice can be customised to support your invoicing needs.
Make the link between your orders and your invoices.
Effective invoicing is essential for any business, and having a clear document trail is crucial in ensuring that all parties involved are on the same page. With LetsInvoice, you can take control of your invoicing process and streamline your operations.
By using LetsInvoice, you can easily track your orders and monitor their progress, from quotation to final invoice. The software provides detailed order tracking reports that show you where your order is in the process, how long it has been there, and who is responsible for it. This transparency helps you to manage your workflow more efficiently and ensures that your clients are kept informed about the progress of their orders.
LetsInvoice also makes it easy for you to draft professional-looking invoices, giving you the tools you need to create accurate and timely invoices that reflect the work you have done. This helps to build trust and credibility with your clients and ensures that you are paid promptly for your services.
Generate purchase orders and quotations quickly from sales orders.
Monitor customer credit limits and release sales orders.
Create job cards that can be linked from or to any other customer document.
Additional features
Display inventory pictures and print picture catalogues.
Create recurring invoices at different intervals.
Track stock for catering or hiring businesses.
Measure flat glass and calculate square meters.
Print customised invoices and capture customer notes.
Enter cost price and markup to calculate selling price.
Industries / functionality which is catered for in LetsInvoice
Hiring Industry
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- Provides Delivery, Function and Collection Dates to be captured and printed, as well as reports to view availability of stock for hire.
- Items hired are not removed, however, items broken or damaged can be charged for.
Insurance Claims
- Designed primarily for the plumbing industry, this option assists plumbers in submitting invoices that include essential claim details such as the claim number, authorisation number, old geyser code and serial number, as well as the new geyser code and serial number. Additionally, the application automatically manages the excess by deducting it from the insurer’s invoice. Users can easily select the appropriate account and entry type for recording transaction entries related to the excess.
Financial Lines with Quantity
- Allows Financial (GL) Lines to be captured without forcing a quantity of one for the line item
Import Shipping Industry
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- This industry dictates that certain information is captured onto the invoice. This option provides additional fields, essential to the import industry, to be captured and printed on the invoice:
- Ocean bill of Laden
- House Bill of Laden
- Container
- Vessel
- Number of Packages
Job Cards and Recurring Job Cards
- Link Job Cards to Quotes or Sales Orders
- Easily convert Job Card to Invoice
- Add inventory items to Job
- Keep track of Work Required and Work Done and any Special Instructions from the client
- Print or view Job Calendar
- Recurring job cards can be created for weekly, fortnightly and monthly call outs
Glass Industry / SQM industry
- Additional columns cater for Length, Width and Total Square Metres.
- Calculates and prints square metres
- Calculate putty requirements
- Calculate and add transport levy to the document if necessary
- Linear calculations are also catered for
LetsInvoice Order tracking
- Track sales order line items through each station.
- Stations could be used to identify processes like cutting or assembly or picking.
- Tracks each line on a Sales Order, showing where it is in the process and who has current responsibility, as well as the length of time it takes at each process.
Upgrade your systems with LetsInvoice today and
experience ultimate efficiency
Recurring Invoicing
- Invoices can be captured to recur at different times of the month, and can recur at intervals greater than a month, for example a contract that is only charged every 6 or 12 months.
- Annuity Billing allows you to capture different Annuity Groups so that different descriptions for the email subject and body, per group can be allocated.
Powerful reporting
- View a daily sales report per user
- Forecast stock requirements with the Stock Forecasting Report
- Trace your orders and monitor their progress, from quotation to final invoice
Discover the difference at Letsap. We don’t just sell, we create and tailor custom web software, web apps, and mobile apps to meet your specific needs.
Frequently asked questions
Is the system multi-user?
Yes, it is. LetsInvoice reads the user information from Sage Pastel as well as the access permissions set up for each user.
What about the layout of the documents? Must they be redesigned?
Will I have access to the quotations and sales orders processed via LetsInvoice, in Sage Pastel?
Can I have LetsInvoice and Sage Pastel open at the same time?
Is there a way to force operators to enter certain fields before saving a document?
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